(A) The City Clerk and City Treasurer shall be appointed by the City Council from time to time by majority vote, after the City Manager has presented a recommendation concerning a person or persons to serve in such offices.
(B) The City Clerk or City Treasurer are subject to removal by the appointing authority, at any time.
(Ord. 568a, passed 3-18-91; Am. Ord. 806, passed 11-1-04)
Duties, including the statutory duties appearing in ILCS Ch. 65, Act 5 and those contained elsewhere in this code, imposed upon the City Clerk are as follows:
(A) To publish all proceedings of, and all ordinances, by statute required to be published, and which are passed by the Council in the official publication of the city, within ten days of the approval thereof;
(B) To keep an index of all Council proceedings, and of all ordinances and resolutions presented or passed, and of all petitions filed;
(C) To issue and sign all licenses except liquor licenses, subject to the requirements of applicable law, and to keep an accurate record thereof;
(D) To serve or cause to be served all notices, which are required by statutes, ordinance, or order of the Mayor or City Council to be served in the manner required by law, unless some other person is given the duty to serve a notice by statute or ordinance;
(E) To act as the sole custodian of the city seal;
(F) To keep a complete and accurate file of the official papers and documents of the city and to arrange the same in systematic order for ready reference;
(G) To countersign all contracts, bonds or other agreements in writing, or evidence of indebtedness, made in the name of the city and by authority of the City Council;
(H) To keep a list of all committees, boards and commissions and of the business from time to time referred to them respectively, and a memorandum of all reports made by them;
(I) To perform all, and such duties as are, from time to time imposed upon the City Clerk by the Council;
(J) To keep a record of all the maps, plats and subdivisions of the property within the boundaries of the city; and, to be the custodian of the city plat book; and
(K) To keep a record of all ordinances and resolutions of the city.
(Ord. 806, passed 11-1-04)
Duties, including the statutory duties appearing in ILCS Ch. 65, Act 5 and those contained elsewhere in this code, imposed upon the City Treasurer are as follows:
(A) Prepare and file with the City Clerk within six months after the end of the fiscal year an account of monies received and expenditures incurred during the proceeding fiscal year in accordance with ILCS Ch. 65, Act 5, § 3.1-35-56.
(B) Upon authorization by the City Council, by passage of a claim ordinance related thereto, to pay all vouchers and warrants.
(C) To keep a record of all warrants or vouchers drawn on the city, stating the date, number and amount thereof, to whom payable, and against what city fund drawn.
(D) Pursuant to such investment policies as may from time to time be approved by the City Council, to deposit the money of the city in any authorized depository.
(Ord. 806, passed 11-1-04)
In the absence of the City Clerk, any deputy city clerk appointed by the City Council from time to time by majority vote, after the City Manager has presented a recommendation concerning such person or persons to serve in such offices, shall have the duty to exercise any power vested in the City Clerk or to perform any duty which the City Clerk is required to perform, unless otherwise expressly provided in this code. The deputy clerks may execute official documents as deputy clerk, and their signatures thereon shall have the same effect as if signed by the City Clerk.
(Ord. 806, passed 11-1-04)
In the absence of the City Treasurer, any deputy city treasurer appointed by the City Council from time to time by majority vote, after the City Manager has presented a recommendation concerning such person or persons to serve in such offices, shall have the duty to exercise any power vested in the City Treasurer or to perform any duty which the City Treasurer is required to perform, unless otherwise expressly provided in this code. The deputy treasurers may execute official documents as deputy treasurer, and their signatures thereon shall have the same effect as if signed by the City Treasurer.
(Ord. 806, passed 11-1-04)
