§ 30.160 PAYMENT FOR TRAVEL AND MEETINGS; APPROVAL; PURPOSE.
The City Council will pay the expenses of the Mayor and Councilmembers (referred to in this 1994 S-2 subchapter as “members”) who attend municipal association, organizational and training meetings, providing attendance is approved beforehand by the City Council. The meeting attendance shall be for the purpose of education, information and the exchanging of experiences in municipal operations.
(Ord. 594, passed 1-20-92)
§ 30.161 CRITERIA FOR REIMBURSEMENT.
The City Council shall reimburse expenses in the following categories:
(A) Travel by automobile, train or air, depending upon the most economical mode, to and from the meeting location, and if by personal automobile, at the reimbursable rate equivalent to that permitted by the U.S. Internal Revenue Service for the applicable year. However, members shall endeavor to share rides to those meetings in order to save expenses.
(B) Hotel/motel room rental expense, either at the location at which the meeting is held, or at an economically-priced facility within a reasonable distance of the meeting motel. Additional expenses which are sometimes charged to the room and which are not allowable include television, cleaning, laundry, telephone charges not detailed below, refreshments and the like.
(C) Meals up to a maximum expenditure of $200 for any stay exceeding two days and two nights, and $100 for any stay of less than two days.
(D) Entertainment sponsored by the city and conducted by the Mayor or designee, for the benefit of promoting the interests of the city.
(E) Telephone expenses: City business calls and one personal phone call per day.
(F) Spouse travel expenses are limited to the annual meeting of the Illinois Municipal League, and may include the costs of registration, including conference-provided meals, and train fare to and from the meeting location.
(Ord. 594, passed 1-20-92)
§ 30.162 ADDITIONAL ATTENDANCE EXPENSES.
Members shall be entitled to attend up to two meetings each year of the Central Illinois Municipal Officials’ Association (CIMOA) expenses for the meal only. Any additional attendance expenses must be specifically authorized by the City Council. The Mayor may attend an unlimited number of CIMOA meetings and be reimbursed for meal costs.
(Ord. 594, passed 1-20-92)
§ 30.163 EXPENSE REPORTS; RECEIPTS.
Reimbursement for any of the expenses allowable in § 30.161 will be on the basis of a report of expenses, and receipts for all expenses to be reimbursed, fully made out by the vendor and acceptable to the standard of the U.S. Internal Revenue Service (hard receipts).
(Ord. 594, passed 1-20-92)
§ 30.164 TRAVEL ADVANCES.
Travel advances may be made to the Mayor or a member of the City Council, subject to all other limitations of this subchapter, and not for any amount that might exceed limits of this subchapter. Should the Mayor or a member not attend the meeting, he or she shall reimburse the city within 15 days for all funds advanced. Exceptions to this provision may only be made by majority vote of the City Council.
(Ord. 594, passed 1-20-92)
