§ 33.01 PURPOSE AND OBJECTIVE.
(A) The purpose of this procedure is to provide for accountability in the use of public funds and to promote efficiency in city operations.
(B) The objectives of this policy are to enable the city to procure public works, supplies and services of sufficient quality at the most economical price, in an open, forthright and ethical manner which complies with all of the applicable state and federal laws and city ordinances.
(Ord. 573, passed 6-17-91; Am. Ord. 827, passed 10-23-06)
§ 33.02 APPLICATION.
This chapter shall apply to all purchases of public works, supplies and services made by and for the city. This chapter shall incorporate, by reference, the Governmental Joint Purchasing Act (ILCS Ch. 30, Act 525), the Local Government Professional Services Selection Act (ILCS Ch. 50, Act 510), the Public Works Contract Change Order Act (ILCS Ch. 50, Act 525), the Illinois Municipal Code
(ILCS Ch. 65, Act 5) and any other applicable state law.
(Ord. 573, passed 6-17-91; Am. Ord. 827, passed 10-23-06)
§ 33.03 PURCHASING CATEGORIES.
(A) Purchases made by and for the city may be grouped under the following categories:
(1) Purchases exceeding $20,000.
(2) Purchases exceeding $5,000, but not exceeding $20,000.
(3) Purchases not exceeding $5,000.
(B) The purchasing categories shall require the following levels of authority for approval:
(1) Purchases exceeding $20,000 shall be made in accordance with the procurement processes required by the applicable state law and shall be approved by the City Council.
(2) Purchases exceeding $5,000, but not exceeding $20,000, shall be approved by the City Council.
(3) Purchases not exceeding $5,000, shall be approved by the City Manager, or by a subordinate city employee designated by the City Manager.
(Ord. 573, passed 6-17-91; Am. Ord. 827, passed 10-23-06)
§ 33.04 EQUAL OPPORTUNITY/ NONDISCRIMINATION POLICY.
(A) It is the policy of the city that all contractors and/or vendors, except those otherwise prohibited by state law and § 33.05, shall have an opportunity to compete in the procurement processes of the city on an equal basis.
(B) All contracts for the purchase of public works, supplies and/or services to which the city is a party shall contain a clause by which the contractor/vendor certifies that he or she does not discriminate against any worker, employee or applicant, or any member of the public because of race, religion, color, national origin or sex. The contractor/vendor must also certify that any subcontractor and/or supplier with whom he or she contracts in order to provide such public works, supplies and/or services do not so discriminate.
(Ord. 573, passed 6-17-91; Am. Ord. 827, passed 10-23-06)
§ 33.11 PURCHASES EXCEEDING $5,000, BUT NOT EXCEEDING $20,000.
(A) Purchases of public works, supplies and services exceeding $5,000, but not exceeding $20,000, shall be made upon request by the City Manager, after following a procurement procedure that provides due diligence and reasonable assurance of compliance with the objectives of this chapter. In all cases, purchases exceeding $5,000, but not exceeding $20,000, shall be approved by the City Council prior to the award of a contract.
(B) Procurement procedure.
(1) The City Manager shall review the need for the purchase, review budget and expenditures to verify that appropriated funding is available.
(2) The City Manager, or designee, shall prepare an explanation of the need, the specifications, a cost estimate and any documents required for the solicitation of bids or proposals and identify the source of funding.
(3) The City Manager shall notify the City Council of the need for the purchase, estimated cost and source of funding at a City Council meeting.
(4) If the City Council does not object to the purchase, the City Manager will follow an appropriate procurement procedure to solicit and obtain bids, quotes or proposals.
(5) The City Manager shall provide a written report and recommendation for award of the contract to the City Council. This report shall justify the cost and terms of the contract and demonstrate that due diligence was exercised in the procurement process.
(Ord. 573, passed 6-17-91; Am. Ord. 827, passed 10-23-06)
§ 33.12 PURCHASES NOT EXCEEDING $5,000.
(A) Purchases of public works, supplies and services not exceeding $5,000 shall be approved by the City Manager. The City Manager may delegate purchasing authority to one or more designated subordinate city employees. The delegation of purchasing authority shall be based upon the amount of, and/or other factors relevant to, the purchase. Such delegation by the City Manager shall be made in writing and be provided for information, only, to the City Council.
(B) Procurement procedure.
(1) The City Manager, or designee, shall review the need for the purchase, review budget and expenditures to verify that appropriated funding is available.
(2) The City Manager, or designee, will follow an appropriate procurement procedure. It shall be the responsibility of the City Manager to develop, implement, maintain and monitor any other necessary procurement procedures, in addition to those required by this chapter, for all purchasing categories, in order to comply with the objectives of this chapter and all applicable state and federal laws.
(Ord. 573, passed 6-17-91; Am. Ord. 629, passed 11-1-93; Am. Ord. 827, passed 10-23-06)
